Data Privacy and security Protocol of Prevalence Research:
Introduction
Prevalence is committed to protecting the privacy and security of the data we collect and use. This Data Privacy Protocol outlines the procedures and policies we adhere to in order to ensure that personal data is handled responsibly and in compliance with relevant laws and regulations.
Scope
This protocol applies to all employees, contractors, and third parties who have access to the data collected and processed by us. It covers all forms of data, including electronic and paper records.
Consent and Transparency
Informed Consent
Obtain explicit consent from individuals before collecting their personal data.
Provide clear and concise information about the purpose of data collection, how it will be used, and the rights of the data subjects.
Privacy Notices
Ensure privacy notices are easily accessible and understandable.
Update privacy notices regularly to reflect any changes in data processing activities.
Data Processing
Data Minimization
Collect only the data that is necessary for the specified purpose.
Avoid collecting excessive or irrelevant data.
Data Accuracy
Ensure that the data collected is accurate and up-to-date.
Implement procedures for individuals to update their personal data.
Data Retention
Retain data only for as long as necessary to fulfill the purpose for which it was collected.
Implement a data retention schedule and securely dispose of data that is no longer needed.
Data Security
Access Control
Restrict access to personal data to authorized personnel only.
Implement strong authentication and authorization mechanisms.
Data Encryption
Use encryption to protect personal data in transit and at rest.
Regularly update encryption methods to ensure data security.
Data Sharing
Share data with the Client when necessary and with the appropriate safeguards in place.
Ensure Client use the data only for the specified purpose and in compliance with applicable laws.
Training and Awareness
Conduct regular training sessions for employees on data privacy and security practices.
Raise awareness about the importance of data protection and the role of each employee in maintaining data privacy.
Compliance and Monitoring
Regularly review and update the data privacy protocol to ensure compliance with applicable laws and regulations.
Conduct periodic audits to monitor adherence to this protocol and identify areas for improvement.
By adhering to this Data Privacy Protocol, we ensure that we respect and protect the privacy of individuals and maintain the trust of our clients and research participants.